How we handle your data.

1. Who we are

Project3X provides transformation, technology and delivery support to organisations. For the purposes of data protection law, Project3X is the controller of the personal information described in this policy.

Contact email: info@project3x.com

Registered office: [insert registered office address]. Company number: [insert company number].

2. Personal information we collect

The information we collect depends on how you interact with us. This may include:

• your name, job title, company name and contact details;
• information you provide when you complete a form, send an email or book a meeting;
• information about your organisation, requirements or project needs;
• career or associate information if you contact us about joining Project3X;
• website usage information, such as pages visited, device information, IP address and referral source;
• marketing preferences and communication history.

3. How we use personal information

We may use personal information to:

• respond to enquiries and communicate with you;
• understand your organisation’s requirements and provide relevant information;
• manage client, supplier, associate and partner relationships;
• provide, manage and improve our services;
• send relevant updates, where permitted;
• review career or associate enquiries;
• maintain website security and understand website performance;
• comply with legal, regulatory and administrative obligations.

4. Lawful bases for using personal information

We only use personal information where we have a lawful basis to do so. Depending on the context, this may include:

5. Sharing personal information

We do not sell personal information. We may share personal information with trusted third parties where necessary to operate our business and provide our services, including:

• website hosting, security, analytics and maintenance providers;
• email, CRM, project management and communication tools;
• professional advisers such as accountants, legal advisers and insurers;
• delivery partners, associates or suppliers where relevant to an enquiry or project;
• regulators or authorities where required by law.

Where third-party providers process personal information on our behalf, we expect them to protect it and only use it for the agreed purpose.

6. Cookies and analytics

Our website may use cookies and similar technologies to operate the site, understand usage and improve performance. Some cookies are necessary for the website to function. Others, such as analytics or marketing cookies, should only be used where appropriate consent has been obtained.

Typical tools may include analytics, tag management, form tracking or website performance tools. Before publishing, Project3X should confirm the exact cookies and tracking technologies in use and connect this policy with the website’s cookie banner or cookie policy.

7. How long we keep personal information

We keep personal information only for as long as reasonably necessary for the purpose it was collected, including to meet legal, accounting, reporting or business record requirements.

The retention period will depend on the type of information, the nature of the relationship and whether we need to keep information to comply with legal obligations or resolve disputes.

8. How we protect information

We take appropriate technical and organisational measures to protect personal information from unauthorised access, loss, misuse or disclosure. This includes using reputable systems, access controls and reasonable security practices.

No online system is completely secure, but we take data protection seriously and limit access to personal information to those who need it.

9. International transfers

Some of the tools or service providers we use may process personal information outside the UK. Where this happens, we take steps to ensure appropriate safeguards are in place, such as adequacy decisions or contractual protections.

10. Your rights

Under data protection law, you may have rights including the right to:

• access a copy of your personal information;
• ask us to correct inaccurate information;
• ask us to delete information in certain circumstances;
• object to or restrict certain processing;
• withdraw consent where processing is based on consent;
• ask for certain information to be transferred to another provider;
• complain to the Information Commissioner’s Office.

To exercise your rights, contact us at info@project3x.com.

11. Contact and complaints

If you have any questions about this privacy policy or how we use personal information, please contact:

Project3X
Email: info@project3x.com
Address: [insert registered office address]

You also have the right to complain to the UK Information Commissioner’s Office. You can contact the ICO through its website at ico.org.uk.

12. Changes to this policy

We may update this privacy policy from time to time. The latest version will be published on this page and the “last updated” date will be changed when appropriate.